Attendance - Privacy Policy and Terms & Conditions

Privacy Policy

Last Updated: July 7, 2026

1. Data Ownership and Infrastructure

This Attendance App operates on a User-Owned Infrastructure model. We do not host your business data on centralized servers. All attendance records, company profiles, and configurations are stored directly within a Google Spreadsheet created inside your personal Google Drive account.

2. Google API Services User Data Policy Compliance

To comply with the Google API Services User Data Policy, our platform maintains complete disclosure regarding how we handle your information:

  • Data Accessed: Our application strictly requests access to the non-sensitive https://www.googleapis.com/auth/drive.file scope. This is used to automatically generate and update the attendance spreadsheet, as well as to upload employee verification photos to app-created folders. We also access the user's Google account email address for profile identity verification.
  • Data Usage: Google user data is strictly used to run the core features of the attendance system. Spreadsheet files are modified to record Clock-In and Clock-Out timestamps. Photos are uploaded to Google Drive to log verification images alongside attendance entries.
  • Data Sharing: We do not share, sell, or transfer any Google user data or files to third-party services, advertising networks, or external databases. All data interactions happen directly between the user's device and the official Google API endpoints.
  • Data Storage & Protection: Your data is not stored on external application servers. Spreadsheet data and uploaded images reside entirely within your own secure Google Workspace / Google Drive account environment. Local session tokens are securely encrypted on the iOS device.
  • Data Retention & Deletion: Data is retained inside your Google Drive account for as long as your organization maintains the files. Users can revoke application access at any time via their Google Account Security settings page, or request targeted data removal by contacting their internal system administrator.

3. Information Processing and Technical Access

To provide functional attendance validation and automation, the App requires the following:

  • Location & Network Metadata: The App processes latitude, longitude, Wi-Fi SSID, and IP Address information to verify check-ins.
  • Master Script Access: For the App to automate sheet formatting and data synchronization, the App grants "Editor" access of the generated spreadsheet to our master technical service account. This access is strictly used by the system to run the Arts Script necessary for the App to function. We do not manually monitor or download your personal business data via this technical bridge.

4. Strict Financial Privacy

To protect user and employee privacy, this app does not collect, track, or calculate salary data. Users are strictly prohibited from performing salary or wage calculations within the linked spreadsheet to maintain the security and privacy of financial information.

5. Data Sharing and Security

  • Third-Party Sharing: We do not sell or trade your data. Your information is only shared with the Google Drive API and the designated master script account required for app functionality.
  • Access Control: Users are advised not to share spreadsheet access with unauthorized individuals to prevent data integrity breaches.

Terms & Conditions

Last Updated: July 7, 2026

1. Connection Integrity and Maintenance

  • Structural Restrictions: To prevent synchronization errors, users must not rename spreadsheet tabs after submission. Modifying tab names will break the link between the App and the data source.
  • Service Permissions: You acknowledge and authorize the App to grant "Editor" permissions to our master technical account. This is a functional requirement to run the backend script. Manually revoking this permission will result in the immediate failure of App services.

2. User Responsibilities

  • File Identification: Users must provide a unique file name during setup to ensure correct workspace mapping.
  • Acceptable Use: You agree to use this App solely for attendance and location validation. You are responsible for ensuring that your use of the App complies with local labor and privacy laws.

3. Limitation of Liability

The App acts as an interface for the Google Drive API. We are not liable for:

  • Data loss resulting from the manual deletion of files or tabs in Google Drive.
  • Errors caused by manual modification of the spreadsheet's internal structure.
  • Unauthorized access resulting from the user sharing their Google account credentials or spreadsheet permissions.

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